Chapter Guidelines - 2016

Chapter Guidelines

Santa Clara Valley Chapter

California Native Plant Society

Updated & Approved by Board
October 13, 2016
Approved at Annual Meeting
November 12, 2016
(Download as PDF)

ARTICLE I ORGANIZATION

Section 1 Name

The name of the organization shall be the Santa Clara Valley Chapter of the California Native Plant Society (CNPS).

Section 2 Fiscal Year

The Chapter operates on a calendar year – January 1 through December 31.

ARTICLE II PURPOSE

Section 1 Purpose

This document, Chapter Guidelines, applies to the Santa Clara Valley Chapter of the California Native Plant Society, referred to below as the Chapter, and is for the purpose of regulating the Chapter’s affairs. The Chapter is a unit of the California Native Plant Society, 2702 K Street, Suite 1, Sacramento, California, and is an integrated part of the Society’s federated governance structure.

These guidelines and all Chapter activities are to be compatible with the Society’s articles of incorporation and bylaws.

ARTICLE III MEMBERS

Section 1 Chapter Membership

Any Person, Family or Group interested in California native plants is eligible for membership in the Chapter. Membership in the California Native Plant Society is a requirement for membership in the Chapter.

Section 2 Right of Chapter Members to Vote

Each adult in a Family membership shall be entitled to one vote on any question requiring a vote of the Chapter membership.

Any Group having a single membership shall have one vote. The official voting delegate of this group shall be so designated in writing.

Section 3 Termination of Membership

Nonpayment of dues shall terminate membership.

Membership may not be transferred.

Section 4 Meetings of Members

The members of the Chapter shall hold general meetings at such times and places as they deem suitable, necessary, or convenient to accomplish the purposes of the Chapter. There shall be at least four general meetings annually. The last general meeting held in the fall shall be designated the Annual Business Meeting. Written notification, via the Chapter newsletter, email, postal mail or other appropriate means, shall be sent to each member entitled to vote at that meeting.

Special meetings may also be held for a specific purpose.

All Chapter members shall be notified of any general or special meeting at least one month in advance of the meeting date, via the Chapter newsletter, email, postal mail or other appropriate means.

Members are welcome to attend Board meetings. They are not part of the Board quorum and may not vote at a Board meeting.

Section 5 Quorum

The lesser of one-fifteenth (1/15) of the membership of the Chapter or 50 members shall constitute a quorum at any general meeting or special meeting where business is transacted or elections held.

ARTICLE IV DUES

Section 1 Chapter Dues

The Chapter may, upon approval by the Chapter membership, assess Chapter dues in the manner and amount to be determined by a vote of the members.

ARTICLE V BOARD OF DIRECTORS

Section 1 Members

The Board of Directors (Board) shall consist of the Executive Committee, two (2) elected directors and at least eight (8) appointed directors (including the Recording Secretary), with the total number of Board directors preferably being an odd number.

Before the Fall elections, the Nominating Committee shall contact all Committee Chairs, and Individual Contributors to determine if they want to continue in their current position or serve in another position for the following year. Those continuing in a position and desiring to serve on the Board shall be appointed to the Board by the incoming Executive Committee before the Budget Meeting. The Nominating Committee may propose additional candidates from the Chapter membership for the Board. These additional candidates shall be subject to Board approval. At the first Board meeting of the new year the new Executive Committee shall formally ratify its Board appointments for the year.

During the year, if there are vacancies, the Board may appoint additional directors.

All Board directors must be Chapter members.

Elected officers and directors can be removed from the Board by the Chapter membership at a special meeting. The same quorum rules under Article III, Section 5 shall apply.

Appointed directors can be removed from the Board by a 2/3rd majority vote at a Board meeting.

Section 2 Duties

The Board shall have the general power to administer the affairs of the Chapter between Annual Business Meetings and shall report its actions to the Chapter.

The Recording Secretary shall keep and publish minutes of all business meetings of the Board and the Annual Business Meeting, and shall perform such other duties as are prescribed by the Board or the President.

Board directors are expected to regularly attend the monthly Board meetings. If a director is unable to attend, the director shall contact the Executive Committee in advance, advising of his/her absence. Multiple unexcused absences may result in removal from the Board.

Board directors are expected to provide reports as related to their position or assignments. These reports should be sent to the full Board in advance of a Board meeting. All Board directors are expected to read advance materials before meetings.

In the event of a dispute within the Chapter, the Board shall handle such disputes pursuant to the Chapter’s established policy for resolving conflicts.

Section 3 Quorum

A quorum of the Board shall consist of 50% of its directors. A person who holds multiple Board positions, such as an officer who holds two elected positions, for example, a President who is also the Chapter Council Delegate, is counted once toward the quorum and has only a single vote in Board decisions.

Section 4 Executive Committee

The President, Vice President, immediate Past President, Chapter Council Delegate and Treasurer shall function as the Executive Committee, conducting business necessary to facilitate the activities of the Chapter. The Executive Committee receives its authority from the Board and its actions are subject to review by the Board.

The Executive Committee may make decisions between Board meetings when there is a timely issue that requires immediate action. In such instances the Executive Committee shall notify the Board, in a timely manner, by email or other appropriate means of their action and request approval at the next Board meeting.

Section 5 Term

The Term for all Board positions shall be from January 1 to December 31 following the election.

Section 6 CNPS Fellows

Chapter members who are CNPS fellows shall be eligible to vote at any Board meeting. Their presence or absence is not included in the quorum calculations.

ARTICLE VI ELECTIONS

Section 1 Officers

The elected officers of the Chapter shall be President, Vice President, Treasurer and Chapter Council Delegate.

Section 2 Election of Officers and Elected Board Directors

Nomination of officers shall be by a Nominating Committee appointed by the Board. The Nominating Committee shall solicit input from the Chapter membership regarding potential candidates for the elected positions. Chapter members shall be notified by Chapter newsletter, email, postal mail or other appropriate means of the slate of officers to be nominated. Nominations may also be made from the floor provided written consent has been obtained from the nominee. The election shall be held at the Annual Business Meeting. Officers shall serve for a term of one year and can be re-elected.

Section 3 Duties of the President

The President shall preside at all meetings of the members and of the Board, shall have general supervision of the affairs of the Chapter, the Board, and the Executive Committee, shall serve as an ex officio member of all committees, and shall perform all such other duties as are incident to the office.

Section 4 Duties of the Vice President

The Vice President shall exercise the functions of the President during the absence or disability of the President and shall have such powers and discharge such duties as are prescribed by the Board or the President.

Section 5 Duties of the Treasurer

The Treasurer shall keep and maintain adequate and correct accounts of the financial transactions of the Chapter, including its assets, liabilities, receipts, and disbursements. The Treasurer shall deposit all moneys and other valuables in the name of and to the credit of the Chapter with such depositories as may be designated by the Board.

The Treasurer shall disburse the funds of the Chapter as may be ordered by the Board, shall render to the Board whenever it requests, an account of all of the transactions as Treasurer and of the financial condition of the Chapter, and shall have such other powers and perform such other duties as may be prescribed by the Board or the President.

Section 6 Duties of the Chapter Council Delegate

The Chapter Council Delegate shall regularly attend Chapter Council meetings, represent the Chapter at such meetings, and report back to the Board. The Chapter Council Delegate shall advise the Board on State policy, programs, etc. as needed or requested.

Section 7 Vacancies

A vacancy in any office may be filled by a majority vote at a meeting of the Board. An officer thus elected to fill any vacancy shall hold office for the unexpired predecessor's term.

Section 8 Records

Each officer shall upon the expiration of the term of office and the election and qualification of a successor deliver to the successor the records of the office.

ARTICLE VII COMMITTEES AND OTHER POSITIONS

Section 1 Committees and other Positions

The Board shall establish standing or temporary committees as well as other positions as needed to accomplish the goals of the Chapter for tasks such as conservation, field trips, membership, plant sales, garden tour, programs, outreach, and publicity. Some positions are not associated with a committee, but fulfill essential work for the Chapter as Individual Contributors. These positions may include responsibilities such as Newsletter Editor, Hospitality, Nursery Manager or Outreach Coordinator.

Chapter members interested in being a Committee Chair or Individual Contributor may contact the President or Leadership Development Committee Chair.

All positions obtain direction from the Board and report activities to the Board. These reports should be sent to the full Board in advance of a Board meeting.

Chairs and Individual Contributors are eligible, but not required, to serve on the Board. A Chair or Individual Contributor who is not a member of the Board may vote on any Board motion that directly relates to their committee or area of responsibility.

Meetings of committees are open to all Chapter members unless sensitive information is being discussed.

Section 2 Committee Chairs and Individual Contributors

The Board shall appoint the Chairs of each committee and the Individual Contributors. Committee Chairs shall facilitate the activities of the committee. Individual Contributors shall perform the duties corresponding to their specialty area.

Section 3 Closed Committees

Closed committees are standing committees which deal with restricted information such as leadership recruitment, volunteer recognition and preparation of the officer slate. Additional responsibilities as requested by the Board, such as fund raising and grant administration may also be assigned to these committees. Members of closed committees are appointed by the Board. Closed committee meetings are not open to the general membership. There are currently two closed committees: Leadership Development Committee and Nominating Committee.

Section 4 Duties of Current Closed Committees

Nominating Committee

The Nominating Committee manages the Chapter elections. It recruits and prepares the candidate slate for the annual election, and is responsible for publication of the slate in advance of the election.

Leadership Development Committee

The Leadership Development Committee is responsible for volunteer recognition, leadership recruitment and facilitation of job descriptions for Committees and other Chapter positions. It may take on the responsibilities of the Nominating committee if approved by the Board.

Section 5 Procedures

Each committee may establish its own procedures, provided that they are consistent with the bylaws of the parent society and with the Guidelines, policies and practices of this Chapter.

All members are expected to participate civilly in committee activities and to communicate respectfully in all committee discussions. If a conflict arises that cannot be quickly or easily resolved within a committee, the Committee Chair shall notify the Board or Executive Committee, in a timely manner, of the conflict.

Section 6 Terms

All positions (Chairs and Individual Contributors) shall be renewed on an annual basis at the beginning of the fiscal year. The Board may disband a standing or temporary committee by 2/3rd majority vote at a Board meeting. Chairpersons and/or members may be removed from a committee by 2/3rd majority vote at a Board meeting.

ARTICLE VIII LIMITATION OF AUTHORITY

Section 1 Limitation of Authority

No Officer, Committee Chairperson, or member shall have the power to act for or bind the Chapter in any manner without the express authorization of the Executive Board. Any legal obligation, such as a contract, shall be reviewed by appropriate state CNPS staff.

ARTICLE IX GUIDELINES

Section 1 Effects of Guidelines

These new guidelines replace the Chapter’s previous bylaws and all amendments.

Section 2 Amendments

New guidelines may be adopted or these guidelines may be amended or repealed by the affirmative vote of two-thirds (2/3) of the members present at a regular meeting or a special meeting called for such a purpose. A copy of the proposed changes shall be included in the notice of the meeting.

TERMS

Board of Directors: The Chapter’s Board of Directors (Board) as defined in Article V.

Executive Committee: The primary committee responsible for Chapter governance as defined in Section 4 of Article V.

Standing Committee: A committee that carries out regular, on-going functions.

Temporary Committee: A committee that carries out a short-term function. An expiration date for the committee is set at the time it is established.

Chapter member: a CNPS member associated with or assigned to this Chapter in accordance with CNPS bylaws.

ADDENDUM 1

This addendum to the Chapter Guidelines addresses the implementation and expectation of some of the new proposals.

EFFECTIVE DATE

The Guidelines shall take full effect beginning in January 1, 2017. Items specifically detailed below shall take effect as stated.

APPOINTED DIRECTORS

Pursuant to Article V, Section 1, after the election of the Executive Committee (“ the ExComm”), the ExComm shall designate the appointed directors for the next year.

CNPS SCV History

CALIFORNIA NATIVE PLANT SOCIETY

SANTA CLARA VALLEY CHAPTER

1972 - 1992  (with current officer updates)

A BRIEF HISTORY

by Jean Sorenson

The Santa Clara Valley Chapter of the California Native Plant Society was founded in 1972. The first officers were Grace Mason - President, Sally Casey - Vice President, and Virginia Bothwell – Secretary. Our first Chapter field trip was a visit to Yerba Buena Nursery, led by nursery owner Gerda Isenberg and botanist Roxana Ferris. Our Chapter newsletter, The Blazing Star, first appeared on June 1, 1972. This issue contained a' ''Code of Conduct" for visiting natural areas, including official legal language regarding unauthorized plant collecting. Also of concern was a report of vehicle damage on San Benito Mountain. The November issue alerted members to the importance of conserving Bay Area Wetlands. In December of that year, a telephone tree for legislative issues was formed. Our first wildflower show was held at the Saratoga Horticultural Foundation on April 24, 1973; the following year it was moved to the Saratoga High School.

1970s

In 1973, botanist Natalie Hopkins became Chapter President, and remained in office for two years. In 1974 the Chapter hosted a very successful statewide CNPS field trip weekend organized by Stu and Diane Olsen. The weekend included visits to the Abrams Cypress at Bonny Doon, the nature area at De Anza College, a bayland salt marsh, and a tour of the Saratoga Horticultural Foundation. Roxana Ferris and Carl Sharsmith became our Chapter's first two CNPS Fellows during this year.

During the early to mid 70s, relationships were established with other organizations, such as the Youth Science Institute, the Saratoga Horticultural Foundation, the Midpeninsula Regional Park District; De Anza College and the Biological Science Department of San Jose State University. Faculty members of San Jose State became some of our most popular field trip leaders. Field trips with Dr. Carl Sharsmith remain popular to this day.

Suzanne Schettler became Chapter President in 1975. Meanwhile, our members continued to learn about our native flora through field trips and lectures at general meetings. One of these early field trips could be seen as the beginning of our Chapter's greatest conservation issue. In April 1975, Mabel Crittenden led a plant walk in what is now Edgewood Park. Mabel introduced our Chapter members to the exceptional flora on those Serpentine grasslands. At the time, the site was intended to become a state college campus.

Our newsletter urged participation in Environmental Impact Report processes, warned about dangers to rare bulbs, and reported on the need to preserve the Abrams Cypresses in the Santa Cruz Mountains. At this time, we also became concerned with saving Tulare Hill, a Serpentine landmark south of San Jose. It is one site for the rare Streptanthus albidus var. albidus. In 1976, Natalie Hopkins and Richard Hildreth were involved in a statewide effort to establish a formal plant collecting policy. Other issues during that year were a proposed plant inventory at Wunderlich County Park in San Mateo County, a joint effort between CNPS and the California Conservation Corps to eradicate weeds, and a warning about possible, renewed gravel quarry activity in Santa Clara County's Uvas Canyon. The end of the year brought a timely reminder from Chapter President Doug Erskine that the purpose of CNPS is the preservation and conservation of the native plants and vegetation of California," and a call for increased political action.

Our Education Committee was formed in 1977, and began by providing advice to parks and others on natives for landscape use, and working with schools on teacher/student natural history trips. Another issue that year was the protection of the Farm Hill site in Redwood City. Conservation Chair, June Bilisoly led that effort, which resulted in a compromise solution to save an eight-acre Fritillaria liliacea site. Both the Smithsonian Institution and the US Department of Fish and Game were involved in attempting to add this Fritillaria to the Federal List. There was no State List of rare and endangered plants at that time, though plans were underway.

The Escaped Exotics Committee was formed early in 1978, as part of a statewide effort to document and control offending species. Chapter President Anita Jesse wrote a notice condemning the uncontrolled planting of alien tree species, in Santa Clara County's natural area parks. She also alerted people to a potential onslaught of Gorse and Broom in the San Francisco Bay National Wildlife Refuge, specified in a hydroseeding plan! That landscape plan was revised several months later, at the urging of CNPS. Our concern about invasive exotics prompted the creation of a formal list of Escaped Exotics in the South Bay Area. This work was continued during Patrick McCue's term of office (1978 to 1979). 1978 also saw the beginning of a joint effort between CNPS and the Nature Conservancy to preserve Santa Cruz Island. Photographer and field trip leader, Herman Baum became the third Fellow of CNPS from our Chapter in the summer of 1978.

During Skipper Tripp's presidency, in 1979, our Chapter worked on several conservation issues. We joined forces with the Santa Cruz Chapter in lending financial support to a lawsuit aimed at stopping the development of the Cupressus abramsiana site in Santa Cruz County. In October of that year, the Edgewood site was acquired by San Mateo County and the Midpeninsula Regional Open Space District, and designated as a County Park. Suzanne Sommers, a CNPS member and nearby resident of Edgewood began a plant survey which revealed the presence of four rare and endangered plants and later compiled a partial flora list of Edgewood County Park, listing nearly 400 species for the site.

1980s

In 1980, while Stevie Ferguson was President, the Tulare Hill issue was back in the spotlight. There was concern that all or most of the site would be zoned for development. It turned out that only a small portion of it was in danger. Also, our Conservation Committee was invited to give input on the Kaiser Quarry Revegetation Project in the Cupertino Hills. The Committee's conclusion, however, was that the site was probably beyond restoration. Later that year, Chapter members were urged to contribute ideas, for the Santa Clara County General Plan. In San Mateo County, more activity on the Edgewood front occurred, too. Even though the site was secured as a park, Off-Road Vehicle damage wiped out one population of Fritillaria liliacea and caused the destruction of a large oak tree. The County, under pressure, banned ORVs from the park.

Our most important fund raiser, the Annual Wildflower Show became a two-day event in 1980, and has grown along with our Chapter. From the start, Gerda Isenberg was a major contributor, donating time, space and plant material. For her pioneering work in introducing the public to native plants through her nursery, Gerda was named a CNPS Fellow in the fall of 1980. Barbara Coe got involved with the wildflower show when she worked at Yerba Buna. Now with the Saratoga Horticultural Research Foundation, she has gradually assumed the large responsibilities of overseeing plant propagation and coordinating the sale.

Robert Will, a horticulture instructor at Foothill College, became President the fall of 1981 and opened many doors for our Chapter. In addition to securing ·the Foothill Campus Center for our wildflower show, he held propagation workshops in the greenhouse facilities at Foothill and made arrangements. for use of classrooms for a popular plant keying short course taught by botany instructors Lee Main and Sally Casey. Sally, one of our founding members, has held many positions with our Chapter, and her classes and field trips featuring the grasses continue to be very popular. In 1981, our slide library group began cataloging the 1,200 slides of native plants bequeathed by Herman Baum. These slides have become the core of our Chapter slide library. Others have since added to the collection, giving our volunteers plenty of work identifying, labeling, and storing these slides, which are used for various educational programs.

Meanwhile, San Mateo County began a Conceptual Master Plan for Edgewood Park. Suzanne Sommers led a wildflower walk there in spring of 1981. The Rare and Endangered Plant Committee began plant surveys at Edgewood. Suzanne's contributions to the Edgewood effort cannot be overstated. Another Chapter member, Natalie Hopkins, compiled an annotated list of Rare and Endangered Vascular Plants in the Vicinity of Santa Clara Valley. Sally Casey extended her list of plants from Tulare Hill.

In 1982, our Chapter was proud to reissue Dr. Helen K. Sharsmith's FLORA OF THE MT. HAMILTON RANGE OF CALIFORNIA. Its author, retired and in ill health, was very pleased to see her work so attractively printed and well received. This book continues to be an invaluable reference to botanists and amateurs alike. Fortunately, large tracts of private land in the botanically rich Mt. Hamilton area have been allowed to thrive on benign neglect, though developments have crept up the lower slopes. Edgewood, being much smaller and more accessible, was still vulnerable, prompting more plant research and political vigilance.

In December 1982, the San Mateo County Board of Supervisors approved a Conceptual Master Plan and Environmental Impact Report (EIR) for Edgewood that included an eighteen-hole golf course. Our state organization and two individuals challenged the adequacy of the EIR in a lawsuit. During spring and summer of 1983, several environmental organizations (including CNPS) conducted a survey of a 390-acre site in the southern watershed across from Highway 280 to the south and west of Edgewood Park. Their report, published in August, 1983, found the "alternative site" to be superior to Edgewood for the accommodation of a golf course. The Board of Supervisors continued to consider Edgewood as the prime site of the golf course in spite of this report.

In 1983, Bob Berka became our Chapter's Legislative Liaison, and began attending hearings concerning a wilderness proposal for Henry Coe Park, which would add 63,000 acres to the State Wilderness System. A Task Force was formed to contribute ideas to the general plan for Coe Park. Eventually, a significant portion of the land was declared wilderness. Edgewood, though, was our major focus at that time. Late in 1984, The San Mateo Thornmint (Acanthomintha obovata ssp. duttonii) was proposed for listing by the U.S. Fish and Wildlife Service. This was discussed in a public hearing in San Mateo County. The Thornmint was listed as endangered in 1985. Meanwhile, an Edgewood Park Docent Program was started to train people to guide walks for the-general public at Edgewood. This program and the walks continue to this day and have proved to be as successful as they are popular. Many Chapter members are recognized for effort, but Toni Corelli (President 1984) should be singled out for her outstanding efforts on this project. There were years when she would lead the majority of these walks.

Under the leadership of Bart O'Brien, (1985 -to 1986) we began our participation in the Santa Clara County Fair -- our first major effort to become more visible in the South Bay. The Fair exhibit, the Edgewood walks and the Wildflower show have brought many new members into our Chapter. At Bart's suggestion, we also began holding a Fall potluck, which was wildly successful and has been a Chapter institution ever since. Bob Berka was appointed to serve on the State CNPS Board as Chair for Legislation. One item that came up at that time was the Escaped Exotics Bill. This would have allowed the State's Director of Food and Agriculture to prohibit the sale or import of seven very invasive exotic plants. The bill was defeated, but the issue will come up again. Bob continues to keep us up to date on legislative issues.

Our Chapter President in 1987 and 1988 was Ken Himes, who has been active for a long time as a field trip leader and organizer of Chapter activities. During his term, the Bay Checkerspot butterfly (Euphydryas editha ssp. bayensis), which occurs at Edgewood, was Federally listed as threatened in September of 1987. The Chapter hosted the CNPS state board meeting in March 1987 at Foothill College, participated in the San Francisco Wildlife Refuge Native Plant Symposium and Plant Sale, the Coyote Point Wildflower Show, and the San Mateo County Fair with a booth and display about Edgewood County Park. Around the time of the Fair, there was renewed pressure by the golfing community to commence construction of a public golf course on Edgewood Park. The Fair provided us the opportunity to present an alternative point of view to the general public. During the following spring, we renewed our efforts to expand our docent walks at Edgewood. Several Chapter publications were produced to become available at the County Fair -- these being "Serpentine Bibiliography, by Toni Corelli; "Trees and Shrubs of San Mateo County," by Jeff Caldwell; a new edition of the "Partial Flora of Edgewood County Park,” by Suzanne Sommers; and a new edition of the “Edgewood Park Background Information." The Federal listing of the Bay Checkerspot butterfly presented the County a major roadblock to the golf course plans. By law, the butterfly's habitat (serpentine grasslands) would have to be protected, something that CNPS has always stated would be impossible with a golf course at Edgewood. Members of the Edgewood Park Committee renewed their efforts to get the County to consider the South.Watershed Site as a viable alternative to Edgewood for a golf course. Strong community opposition has developed against development of this site also due to the ongoing drought, and other factors.

1990s

Brenda Butner was Chapter President in 1989 and 1990. Early in 1990, several Chapter members took part in a plant monitoring project at the Nature Conservancy's Santa Cruz Island Preserve. This successful effort was the subject of a slide presentation at a general meeting. Our regular field trips included visits to Calero Park (Santa Clara County) and the Snow Mountain area of Colusa and Lake Counties. The Edgewood Docent Program continued to be very active, giving walks and training new people. Chapter member Elly Hess coordinated an ongoing joint effort between our Chapter and the Sierra Club to eradicate, invasive exotic plants at Edgewood Park. Zoe Chandik organized a plant count in the San Francisco Watershed. This was part of an effort to add the Dwarf Flax, Hesperolinon congestum, to the Federal List of Rare, Threatened or Endangered species. In 1990, Legislative Chair Bob Berka wrote an article in the Blazing Star which summarized the various forest initiatives on the election ballot. Our Chapter voted to support the "Forests Forever Initiative." That initiative lost, of course, but we noted that there was strong support for it in the Bay Area counties.

Sara Timby became President in 1991, during a time of ever-expanding Chapter activities. We have held a small but successful autumn plant sale at the Peninsula Conservation Center, and plan to make it a regular event. We are branching out with other small community plant sales, too. The funds we raise are needed for our own conservation efforts, and for donations to other organizations. With the renewed threat to Edgewood Park, a new Edgewood Heroine has emerged. Carolyn Curtis is already known for her hard work on the Santa Clara County Fair display, and for initiating a gardening book to be written by our Chapter. She has now put together the Save Edgewood Park Coalition, consisting of our Chapter and a large number of other organizations. Copies or a public opinion petition supporting the preservation of Edgewood are circulating around the Bay Area. She has worked tirelessly to rally the troops. With the guidance, inspiration and leadership of Carolyn and other dedicated individuals, we have a very good chance of succeeding in this, and any other plant saving efforts we undertake.

CHAPTER PRESIDENTS

CNPS, SANTA CLARA VALLEY CHAPTER

In Memorium

• Brenda Butner - Chapter President, 1989 - 1991
• Don Mayall  - Chapter President, 1999 - 2000

Contact Us

Our office is located at:

CNPS Santa Clara Valley Chapter
3921 East Bayshore Road, Suite 205
Palo Alto, CA 94303

Phone: 650.260.3450

We do not have office staff - please leave a message if you call, and a volunteer will get back to you as soon as possible.

General questions may be sent to: This email address is being protected from spambots. You need JavaScript enabled to view it.

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CNPS-SCV News: The Santa Clara Valley Chapter emails announcements about upcoming events (talks, hikes, sales, wildflower show, garden tour), alerts, last-minute notices, and late-breaking news. Sign up below for email notification. There are 5-10 announcements per month.

To join the group, please send an e-mail to:  This email address is being protected from spambots. You need JavaScript enabled to view it.. 

Bylaws of the Santa Clara Valley Chapter of CNPS

 Superseded by Chapter Guidelines effective January 1, 2017

BYLAWS
Santa Clara Valley Chapter
California Native Plant Society
Updated & Approved by Executive Board

October 2003
Approved at Annual Meeting
November 15, 2003

ARTICLE I NAME

Section 1 Name

The name of the organization shall be the Santa Clara Valley Chapter of the California Native Plant Society.

ARTICLE II PURPOSE

Section 1 Purpose

The purpose of the organization is the conservation and promotion of the native plants and vegetation of California.

ARTICLE III MEMBERS

Section 1 Membership

Any person, family or group interested in California native plants is eligible for membership in the Chapter. Membership in the California Native Plant Society is a requirement for membership in the Chapter.

Section 2 Right of Members to Vote

Each member shall be entitled to one vote on any question requiring a vote of the membership. Any group having a single membership shall have one vote. The official voting delegate of this group shall be so designated in writing.

Section 3 Termination of Membership

Nonpayment of dues shall terminate membership. Membership may not be transferred.

Section 4 Meetings of Members

The members of the Chapter shall hold general meetings at such times and places as they deem suitable, necessary, or convenient to accomplish the purposes of the Chapter. There shall be at least six meetings annually. The last general meeting held in the fall shall be designated the Annual Business Meeting. Written notification shall be sent to each member entitled to vote at that meeting.

Section 5 Quorum

One-fifteenth (1/15) of the membership of the Chapter shall constitute a quorum at any general meeting when business is transacted or elections held.

ARTICLE IV DUES

Section 1 Chapter Dues

The Chapter may, upon approval by the Chapter membership, assess Chapter dues in the manner and amount to be determined by a vote of the members.

ARTICLE V EXECUTIVE BOARD

Section 1 Members

The Executive Board shall consist of the officers, the immediate Past President, standing committee Chairpersons and the Members at Large.

Section 2 Duties

The Executive Board shall have the general power to administer the affairs of the Chapter between Annual Business Meetings and shall report its actions to the Chapter.

Section 3 Quorum

A quorum of the Executive Board shall consist of one-third (1/3) of its members.

Section 4 Executive Committee

The President, Vice President, Past President, Recording Secretary and Treasurer shall function as the Executive Committee, conducting whatever business is deemed by the President to be necessary to facilitate the activities of the Chapter. The Executive Committee receives its authority from the Executive Board and its actions are subject to review by the Executive Board.

ARTICLE VI OFFICERS

Section 1 Officers

The elected officers of the Chapter shall be President, Vice President, Recording Secretary and Treasurer.

Section 2 Election of Officers

Nomination of officers shall be by a Nominating Committee appointed by the President. Members shall be notified by mail of the slate of officers to be nominated. Nominations may also be made from the floor provided written consent has been obtained from the nominee. The election shall be held at the Annual Business Meeting. Officers shall serve for a term of one year beginning January 1.

Section 3 Duties of the President

The President shall preside at all meetings of the members and of the Executive Board, shall have general supervision of the affairs of the Chapter, the Executive Board, and the Executive Committee, shall appoint standing committee chairpersons and other individuals as necessary, shall serve as an ex officio member of all committees, and shall perform all such other duties as are incident to the office.

Section 4 Duties of the Vice President

The Vice President shall exercise the functions of the President during the absence or disability of the President and shall have such powers and discharge such duties as are prescribed by the Executive Board or the President.

Section 5 Duties of the Recording Secretary

The Recording Secretary shall keep minutes of all business meetings of the Executive Board or the membership, and shall give notice of all Executive Board meetings to its members and shall perform such other duties as are prescribed by the Executive Board or the President.

Section 6 Duties of the Treasurer

The Treasurer shall keep and maintain adequate and correct accounts of the financial transactions of the Chapter, including its assets, liabilities, receipts, and disbursements. The Treasurer shall deposit all moneys and other valuables in the name of and to the credit of the Chapter with such depositories as may be designated by the Executive Board.

The Treasurer shall disburse the funds of the Chapters as may be ordered by the Executive Board, shall render to the Executive Board whenever it requests, an account of all of the transactions as Treasurer and of the financial condition of the Chapter, and shall have such other powers and perform such other duties as may be prescribed by the Executive Board or the President.

Section 7 Vacancies

A vacancy in any office may be filled by a majority vote at a meeting of the Executive Board. An officer thus elected to fill any vacancy shall hold office for the unexpired predecessor's term and until a successor is elected.

Section 8 Records

Each officer shall upon the expiration of the term of office and upon the election and qualification of a successor deliver to the successor the records of the office.

ARTICLE VII COMMITTEES

Section 1 Standing Committees

The President shall appoint Chairpersons for the following standing committees: Book Sales, Conservation, Correspondence, Education, Field Trips, Gardening With Natives, Historian, Invasive Plants, Legislation, Membership, Native Hill: Foothill College, Newsletter, Nursery, Plant Sales, Programs, Publicity, Rare Plants, Vegetation, Wildflower Show. The President may appoint additional Chairpersons as appropriate.

Section 2 Temporary Committees

The President may appoint such temporary committees as may be deemed necessary for the business of the Chapter.

ARTICLE VIII LIMITATION OF AUTHORITY

Section 1 Limitation of Authority

In the absence of express authorization of the Executive Board, no Officer, committee Chairperson, nor member shall have the power to act or bind the Chapter in any manner.

ARTICLE IX AMENDMENTS

Section 1 Amendments

New bylaws may be adopted or these bylaws may be amended or repealed by the affirmative vote of two-thirds (2/3) of the members present at a regular meeting or a special meeting called for such a purpose. A copy of the proposed changes shall be included in the notice of the meeting.

Donations

Unrestricted donations for the chapter are welcome and may be made online or by check. Donations to our Chapter's Scholarship Fund are also appreciated.  

To make a qualifying gift, send a check payable to the CNPS Santa Clara Valley Chapter (CNPS-SCV) to:

If you would like to contribute to the scholarship fund, include a notation of “SCV Ed. Scholarship" on your check.

If you donate online, choose "Direct my gift to:", and then specify "Santa Clara Valley Chapter" in the accompanying pulldown field.

Your donations to CNPS are tax deductible (CNPS Tax ID: 94-6116403)

CNPS SCV Board, Chairs and Coordinators

If you are interested in participating in chapter leadership or supporting the chapter in some other fashion, please contact the Leadership Development Committee Chair or President. You can learn more about the board in our Chapter Guidelines.

BOARD (Term: June 2023 - May 2024)
CHAPTER OFFICERS/EXECUTIVE COMMITTEE
Co-President	Radhika Thekkath	This email address is being protected from spambots. You need JavaScript enabled to view it.
Co-President	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Vice President	Priya Pharate	This email address is being protected from spambots. You need JavaScript enabled to view it.
Treasurer	Brett Tucker	This email address is being protected from spambots. You need JavaScript enabled to view it.
Chapter Council Delegate	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Recording Secretary	Patricia Lang	This email address is being protected from spambots. You need JavaScript enabled to view it.
Board Member	Stephen Buckhout	This email address is being protected from spambots. You need JavaScript enabled to view it.
Board Member	Judy Fenerty	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 655-3493
Board Member	Leticia Gallardo	This email address is being protected from spambots. You need JavaScript enabled to view it.
Board Member	Toni Gregorio-Bunch	This email address is being protected from spambots. You need JavaScript enabled to view it.
Board Member	Janet Hoffmann	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 374-0435
Board Member	Arvind Kumar	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 715-7020
Board Member	Madeline Morrow	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 741-1150
Board Member	Linda Ruthruff	This email address is being protected from spambots. You need JavaScript enabled to view it.
Board Member	Vicki Silvas-Young	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 807-6993
Board Member	Sudarshan Srinivasan	This email address is being protected from spambots. You need JavaScript enabled to view it.
Board Member	Jean Struthers	This email address is being protected from spambots. You need JavaScript enabled to view it.	(650) 941-2586
CNPS FELLOWS
CNPS Fellow	Bart O'Brien
CNPS Fellow	Ken Himes		(650) 591-8560
CNPS Fellow	Jean Struthers	This email address is being protected from spambots. You need JavaScript enabled to view it.	(650) 941-2586
LEADERSHIP DEVELOPMENT COMMITTEE
Chair	Stephen Buckhout	This email address is being protected from spambots. You need JavaScript enabled to view it.
Members	Judy Fenerty, Arvind Kumar, Madeline Morrow, Vivian Neou, Priya Pharate, Radhika Thekkath
CHAIRS AND COORDINATORS
Books	Judy Fenerty	This email address is being protected from spambots. You need JavaScript enabled to view it.
Chapter Council Alternate	Kevin Bryant	This email address is being protected from spambots. You need JavaScript enabled to view it.
Chapter Council Alternate	Radhika Thekkath	This email address is being protected from spambots. You need JavaScript enabled to view it.
Corresponding Secretary	Penny Osorio
Corresponding Secretary	Linda Terrill
Field Trips	Nabeel Al-Shamma	This email address is being protected from spambots. You need JavaScript enabled to view it.
Gardening With Natives (GWN) Moderator	Bill McCormack	This email address is being protected from spambots. You need JavaScript enabled to view it.
Growing Natives Garden Tour (GNGT) Past Chair	Penny Pollock	This email address is being protected from spambots. You need JavaScript enabled to view it.
Growing Natives Garden Tour (GNGT) Chair	Madeline Morrow	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 741-1150
Hospitality	Vicki Silvas-Young	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 807-6993
Lake Cunningham Native Garden Coordinator	Arvind Kumar	This email address is being protected from spambots. You need JavaScript enabled to view it.
Membership		This email address is being protected from spambots. You need JavaScript enabled to view it.
Native Plant ID	Janet Hoffmann	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 374-0435
Native Plant Lecture Series	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Newsletter Editor – The Blazing Star	Carol Mattsson	This email address is being protected from spambots. You need JavaScript enabled to view it.
Newsletter Mailing Party Coordinator	Priya Pharate	This email address is being protected from spambots. You need JavaScript enabled to view it.
Nursery Manager	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Office Manager	Judy Fenerty	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 655-3493
Online Nursery Store/Sales	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Outreach Events	Priya Pharate	This email address is being protected from spambots. You need JavaScript enabled to view it.
Photography Chair	Bill Lundgren	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 715-7020
Plant Sale Vendor Coordinator	Madeline Morrow	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 741-1150
Plant Sale Coordinator	Radhika Thekkath	This email address is being protected from spambots. You need JavaScript enabled to view it.
Publicity	Priya Pharate	This email address is being protected from spambots. You need JavaScript enabled to view it.
Research Scholarships	Patricia Lang	This email address is being protected from spambots. You need JavaScript enabled to view it.
Technology Coordinator	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Volunteer Recognition Program Coordinator	Arvind Kumar	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 715-7020
Volunteer Recognition Program Assistant Coordinator	Priya Pharate	This email address is being protected from spambots. You need JavaScript enabled to view it.
Website Calendar	Charley Pow	This email address is being protected from spambots. You need JavaScript enabled to view it.
Wildflower Ambassador Program Chair	Jennifer Dirking	This email address is being protected from spambots. You need JavaScript enabled to view it.
Wildflower Show Co-chair	Leticia Gallardo	This email address is being protected from spambots. You need JavaScript enabled to view it.
Wildflower Show Co-chair	Toni Gregorio-Bunch	This email address is being protected from spambots. You need JavaScript enabled to view it.
Wildflower Show Co-chair	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Wildflower Show Co-chair	Barbara Hunt	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 921-6495
Wildflower Show Collectors Coordinator	Vivian Neou	This email address is being protected from spambots. You need JavaScript enabled to view it.
Volunteer/Botanist	Toni Corelli	This email address is being protected from spambots. You need JavaScript enabled to view it.	(650) 726-0689
CONSERVATION (formerly LIVeCoRPs)
Conservation Committee Chair	Carolyn Dorsch	This email address is being protected from spambots. You need JavaScript enabled to view it.	(650) 804-6162
Conservation Chair	Judy Fenerty	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 655-3493
Invasive Plants, San Mateo County	Paul Heiple	This email address is being protected from spambots. You need JavaScript enabled to view it.	(650) 854-7125
Rare Plants	Don Thomas	This email address is being protected from spambots. You need JavaScript enabled to view it.
Alum Rock Park Restoration Coordinator	Stephen Rosenthal	This email address is being protected from spambots. You need JavaScript enabled to view it.	(408) 923-6562
Edgewood Park Restoration Coordinator	Paul Heiple	This email address is being protected from spambots. You need JavaScript enabled to view it.	(650) 854-7125

Websites

Emeritus Chapter Leaders (retired from active leadership)

Media Contacts

Priya Pharate, This email address is being protected from spambots. You need JavaScript enabled to view it., 650.260.3450

CNPS SCV News Sign Up

CNPS-SCV News: The Santa Clara Valley Chapter emails announcements about upcoming events (talks, hikes, sales, wildflower show, garden tour), alerts, last-minute notices, and late-breaking news. Sign up below for email notification. There are 5-10 announcements per month.

To join the group, please send an e-mail to:  cnps-scv-news+subscribe@googlegroups.com.